Parents’ Guide

Introduction

The purpose of this guide is to introduce both the Scouting Program and Troop 21 to the parents of prospective Scouts. The guide gives an overview of the Scouting program and of Troop 21.

The Boy Scout Handbook gives further information on the Scouting Program. If, after reading this guide, you have any questions, please stop by at a Troop Meeting (twice per month on Friday nights) or contact one of the adults listed at the back of this guide.

Welcome to the Scouting Family! Get ready for an adventure!

What is Scouting?

The Boy Scouts of America was founded on February 8th, 1910. The Scouting movement is now international with worldwide membership estimated as well in excess of ten million.

The Scouting Program was developed by Lord Robert Baden-Powell in 1907, following the Boer War, during which he had become a national hero in the United Kingdom. Baden-Powell used his fame to start an organization for boys which would prepare them for later life, teach them good citizenship and ensure that they had fun while doing it.

The Boy Scouts of America has three aims, to foster citizenship, provide growth in moral strength and character, and to encourage development in physical, emotional and mental fitness. The present U.S. Scouting program is built around these aims. Eight Scouting methods have been developed to meet these aims: ideals, patrols, outdoor activities, advancement, personal growth, adult association, leadership development and uniforms.

The Scouting Program is mostly run by volunteers, supported by a professional staff at the Transatlantic Council. The Boy Scouts of America is chartered by Congress and each individual unit (troop or pack) is chartered by a responsible organization such as a church, school, company or military organization. The chartered organization is responsible for the establishment and maintenance of a troop.

What About Troop 21?

Troop 21 was founded in Munich on November 1, 1949. It is currently chartered with the Munich International School (MIS). However, it also maintains close ties to the Bavarian International School (BIS). Past and current members have also attended the International School of Augsburg and local German schools. Membership in the Troop is available to any boy meeting the Boy Scouts of America joining requirements.

What is the Structure of Troop 21?

Troop 21 is part of the Edelweiss District of the Transatlantic Council, Boy Scouts of America. The Troop has a number of patrols. These patrols are made up of up to ten Scouts who work together to advance and plan for scouting activities. Each patrol is led by an elected patrol leader and Scouts are placed in patrols with a goal to maintaining a balance between advanced and newer scouts, a variety of personality types, Scout preferences, a mix of schools and to achieve patrols which function as effective teams. The Troop has one Scoutmaster, a number of Assistant Scoutmasters (both referred to as Scouters) and a Troop Committee.

Who Runs the Troop?

The Troop itself is run, as much as possible, by the elected junior leaders through the Patrol Leaders' Council (PLC), which is chaired by the Senior Patrol Leader. Members of the PLC include the Senior Patrol Leader, Assistant Senior Patrol Leader, the Patrol Leaders, and Troop Guides. The Quartermaster and Scribe are also on the Council but are not permitted to vote. Assistant Patrol Leaders may also attend the PLC meetings, if Patrol Leader cannot attend. The Scoutmaster and Assistant Scoutmasters may also attend PLC meetings to give guidance and to make suggestions.

The Senior Patrol Leader is in charge of the day to day running of the troop and is advised by the Scoutmaster and Assistant Scoutmasters. The Troop's other junior leaders are also advised by Scouters. The Scoutmaster is responsible to the Troop Committee for the Troop and represents the Troop to the Troop Committee.

Who are the Troop Leaders?

The Senior Patrol Leader (SPL) - in charge of the day to day running of the troop and chairs the Patrol Leaders' Council. The SPL is elected by the Scouts. Must be at least Star rank and have been a troop member for a minimum of twelve months.

The Assistant Senior Patrol Leader (ASPL) - assists the Senior Patrol Leader as necessary, supervises the non-elected junior leaders of the troop and is a non-voting member of the Patrol Leaders' Council. Appointed by the Senior Patrol Leader.

The Patrol Leader (PL) - responsible for the successful running of the patrol and a member of the Patrol Leader' Council. Elected by the Scouts. Must be at least First Class and have been a troop member for a minimum of six months (except in the case of the new Scout patrol).

The Assistant Patrol Leader (APL) - assists his Patrol Leader where necessary. Appointed by a Patrol Leader.

The Quartermaster (QM) - responsible for the issue and maintenance of all of the Troop's outdoor equipment. Attends Patrol Leaders Council meetings as a non-voting member to advise on equipment and to ask for new equipment to be purchased. Appointed by the Assistant Senior Patrol Leader.

The Scribe - responsible for taking attendance at meetings and taking notes at Patrol Leaders' Council meetings. A non-voting member of the Patrol Leader Council.

The Troop Guide - responsible for the advancement of all Scouts up to the rank of First Class. Appointed by the Assistant Senior Patrol Leader and a non-voting member of the Patrol Leaders' Council. Must be at least First Class.

The Den Chief - assists Cub Scout Den Leaders in running Den meetings and encourages Cub Scouts to join Scouts. Appointed by the Senior Patrol Leader.

The Junior Assistant Scoutmasters – are generally Eagle Scouts between the age of 16 and 18 who provide support to both the adult leaders and junior leaders of the troop – particularly in the teaching of skills and supporting specific junior leadership positions. Appointed by the Scoutmaster.

The Scoutmaster (SM) - the adult responsible for the successful running of the Troop. The Scoutmaster advises all of the junior leaders and gives guidance where necessary. The Scoutmaster may ask any junior leader to resign his position. The Scoutmaster is responsible to the Chartered Organization and the Troop Committee, acting as the link between the Troop and the Committee. The Scoutmaster is selected by the Committee and approved by the Chartered Organization. Referred to as a Scouter.

The Assistant Scoutmasters (ASM) - assist the Scoutmaster where necessary and may have specific areas of responsibility. Assistant Scoutmasters are selected by the Troop Committee and the Scoutmaster. Referred to as Scouters.

Elections for all troop positions are usually held twice a year, in November/December and May/June, and are conducted by secret ballot. All appointed leaders are appointed by the Senior Patrol Leader or Patrol Leader in consultation with the Scoutmaster.

The Troop Committee

The Troop Committee is responsible for providing all of the support the Troop needs and is made up of concerned parents and volunteers from the public at large. The Troop Committee is chaired by the Committee Chair. Other members include the Secretary, Treasurer, Outdoor Activities Coordinator, Training Coordinator, Advancement Chair, Membership Chair, Equipment Coordinator, Merit Badge Coordinator, and the Chartered Organization Representative, who represents the Munich International School. There may also be other Committee Members who assist in other roles. Troop Committee Meetings are usually held about four times per year and the dates of the meetings are published in the Troop Calendar. New Committee members are always welcome.

The Troop's Program

The Troop holds an Annual Planning Conference near the end of each school year to plan the monthly themes and activities for the following program year. This plan is approved by the Troop Committee, and runs through the next school year. Service projects for the chartered organization and the community, as well as Troop fund-raisers, are also planned. The Troop usually attends District and Council activities each year which may include Camporees and the Klondike Derby in order to take part in competitions with other units. The goal is organize an exciting and interesting program that includes two troop meetings per month and one outdoor activity.

Troop Meetings

Unless otherwise noted in the calendar Troop meetings are held on alternating Friday evenings in the cafeteria of the Bavarian International School (BIS). Please consult the calendar for up-to-date information on troop meetings and special events. The meetings are run by the Patrol Leaders Council with patrol members participating in set-up, openings and closings, Merit badge work, guest speakers, patrol meetings, announcements and advancements, games and clean-up.

Troop Communications

Successful execution of the Troop’s program requires a significant amount of coordination among the Scouts themselves and also among the Scouts and Troop parents. This coordination is also an opportunity for the Scouts in Troop 21 to learn and practice good planning and communication skills that will serve them well as they grow into adulthood.

  • Troop 21 maintains an e-mail distribution lists for Scouts and parents. As you join, we will put the email address for both the Scout and the parents on the list.
  • A primary source of e-mail to the Scouts and their parents is the Troop’s Senior Patrol Leader. We ask that all adults wishing to communicate with the Troop on a prompt basis send their communications to the SPL for him to answer directly or forward further. 
  • The Scoutmaster and Troop Committee Chairperson also use the distribution list from time-to-time and at their discretion. 
  • The Scoutmaster also writes a monthly newsletter, called the “Scoutmaster’s Letter”. This informs all troop members of near-term meetings and activities.
  • The Troop also has a website ( troop21munich.org ). The website is currently under development, but in the future we hope post more information about the calendar and other relevant information.
  • Amongst each other the boys are encouraged to use other communication methods that may be effective for their situation.
  • The adult leaders also need current home and mobile telephone numbers of the parents. This is important on overnight campouts where leaders may need to reach the parents to confirm transportation plans, or notify them in case of an emergency. 

Outdoor Activities

The troop plans at least one activity per month, usually a camping trip. The camping trips and hikes are often from a late Friday afternoon to Sunday. If a Scout has religious obligations on Sunday, the troop is always willing to accommodate the family’s needs. Once a year the troop attends Scout Summer Camp, usually from the fourth week of July or the first week of August. Summer camp provides an excellent opportunity for Scouts to achieve personal growth and work on their advancement.

Camping and hiking are covered in the Boy Scout Handbook. Outdoor activities usually have an associated fee per Scout which is payable by the Scout or parent. Some outings may cost substantially more depending on their location and the nature of the activities involved. For more expensive activities Scouts may be subsidized from Troop funds. Any parent who has difficulty in paying for such activities should talk to the Scoutmaster, Troop Committee Chair or Troop Treasurer.

For troop activities, each patrol usually develops its own menu and buys its own food. The menu, a food list and the number of people to buy food for will all be given to a Scout assigned to purchase the food by the patrol leader. Parents should retain their receipts and submit them together with a troop reimbursement form (available on the website) to the Troop Treasurer.

Parents are always welcome on Troop activities but unfortunately families are not permitted under Boy Scouts of America regulations unless the campout is designated as family camping. Parents who drive Scouts to Troop activities can submit a claim for gasoline reimbursement.

Medical Forms

Scout physicals and medication requirements will be kept on file, must be updated by parents as necessary and will be brought by a Leader on every campout. Permission slips must be signed by a parent for every campout.

Equipment for Outdoor Activities

The Troop has camping gear including tents, ground cloths, tools, lanterns, cooking gear, stoves, etc. Each patrol is assigned a box containing most of their patrol gear (cooking utensils, pots and pans, and stoves). The patrol is responsible for keeping its assigned gear clean and in good condition. Additionally, each Scout does his share to keep the general troop gear and the patrol gear in good condition. IMPORTANT: If a Scout is asked to bring home a tent after a campout, it must be unwrapped and hung out to dry that same day.

Each scout brings his own personal gear to the campout, which includes his own sleeping bag, mess kit, and personal hygiene kit. A suggested list of personal equipment can be found in the Boy Scout Handbook. Proper wet weather gear is essential for camping.

Pocket Knives, Axes and Saws

Before a Scout is able to use any pocketknife, axe or saw he must have completed the requirements for the Totin' Chip, which covers basic safety and maintenance. Sheath knives and flick knives are not permitted on any troop activity. The use of any other axe apart from a hand axe is also not permitted. Any knife, axe, or saw being used improperly will be taken away by a Scouter for the duration of the campout.

Advancement

As part of the Scouting Program a Scout learns skills designed to help him in later life. The learning of these skills is recognized by badges of rank. There are seven ranks, Scout, Tenderfoot, Second Class, First Class, Star, Life and Eagle. For each rank a Scout must have a Scoutmaster's Conference and pass a Board of Review.

The requirements for the Scout rank are found in the Boy Scout Handbook, as are requirements for the remaining ranks (Tenderfoot, Second, First Class, Star, Life and Eagle). It should be noted that of any one hundred Scouts, less than four will make Eagle.

Although the troop provides opportunities for learning required skills and merit badges in and outside of troop meetings, it is expected that each Scout will pursue his own advancement. In addition the Troop Guide or the Scout's Patrol Leader will regularly check each Scout's Handbook to review his progress. Shortly after joining the Troop, the Scout will sit down with a Scouter and plan out his advancement to First Class. Rank requirements may only be signed off by selected adult leaders, generally including the Scoutmaster, Assistant Scoutmasters and the Troop Committee Chairperson. Parents may not sign off any requirements for their own sons.

As part of the requirements for Scout rank a Scout has to complete the exercises in the pamphlet "How to Protect Your Children from Child Abuse: A Parent's Guide" found in the front of the Boy Scout Handbook. This is the first of many requirements that a Scout has to discuss with his family. We ask that you sign the front cover of the pamphlet so that we know you have completed the exercises with your son.

Merit Badges

For the ranks from Star to Eagle, Scouts need to earn merit badges. There is a choice of over one hundred and twenty merit badges and a Scout must earn twenty-one of these in order to attain the rank of Eagle. Twelve of these merit badges must be from the required list for Eagle (shown in the Eagle Rank Requirements); the remaining nine merit badges can be chosen from any of the merit badges available. There is a list of all the merit badges available in the Boy Scout Handbook. Requirements for the merit badges can be found on the official BSA website at http://www.scouting.org/meritbadges.aspx. Merit Badges are taught by Merit Badge Counselors who are not necessarily Scouters from the Troop but must be registered with the Council. The Troop maintains a list of Merit Badge Counselors and a library of Merit Badge Pamphlets.

Scoutmaster's Conference

After a Scout completes all of the requirements for a rank he has a Scoutmaster's Conference with the Scoutmaster. During the conference the Scout's progress is reviewed and goals are set both for the next rank and for general Scout development.

Board of Review

After the Scoutmaster's Conference the Scout has to pass a Board of Review, conducted by a minimum of three members of the Troop Committee. The questions asked are of a general nature and are not a re-test of the Scout's achievements. It is a Scout's responsibility to set up a Board of Review by telephoning the Advancement Chair on the Troop Committee.

Recognition and Courts of Honor

Courts of Honor are held several times a year to recognize Scouts who have advanced in rank, completed merit badges or earned any of the special recognition awards. Parents and family members are actively encouraged to attend these Courts of Honor as an award means more to a Scout if his parents are there to see the presentation. Please note that the Rank Advancement Cards presented during Courts of Honor or Troop Committee Meetings constitute the official record of the Scout and should be kept in a safe place for future reference.

Joining Troop 21

For your son to join the Troop all you need to do is fill out the registration form and personal health history and bring it in to a Troop meeting with payment for the registration fee. We also ask parents to complete a Troop Resource Survey and request that at least one parent joins the Troop as a Scouter or Committee Member. The Troop can only offer an effective program with parent involvement.

Adult Registration

Troop 21 is run entirely by volunteer adults. To make the Troop run successfully we depend on adult support both for your Scout and for the Troop as a whole. If you are interested in bringing the Scouting program to our youth then please stop by at a meeting and talk to us.

Troop 21 also depends on registered adult volunteers to “chaperone” the Scouts on their weekend outings. In appreciation of the free time they devote to Troop 21 on these outings, the troop covers all of the expenses of adult volunteers to attend troop outings.

Dues

Annual dues in the amount of 100 euros per scout (2014) are paid at registration, before January 31 each year. The dues include the annual Boy Scouts of America Registration Fee, as well as the Transatlantic Council Membership Fee. Adults volunteers pay a subsidized fee of 15 euros per adult (2014). Please note that the Troop is unable to make any refunds of dues.

Funding

Troop 21 has three sources of income: dues, donations, and fund-raising. It is therefore important for the Troop that all monies owed to the Troop are paid promptly. The Troop also tries to carry out a number of fund-raisers each year in order to ensure that the Troop has sufficient funds to operate. All of the Troop's funds are spent on the Scouts in the Troop. Money is not given to any external sources other than in payment for equipment or activities, in support of the Transatlantic Council, or donations that benefit Boy Scouts directly.

Boys' Life

Boys' Life magazine is published by the Boy Scouts of America and circulated to over two million Scouts. The magazine is intended to compliment the Scouting Program. Boys Life subscriptions can be arranged with a supplemental payment to the boys annual registration fee

Friends of Scouting

Each year the Transatlantic Council conducts a Friends of Scouting campaign to encourage parents, the general public and corporate organizations to donate money to Scouting. The donations help to cover the operating costs of the Council.

Uniforms

The Troop encourages proper uniforming of both Scouts and Scouters. For normal troop meetings, Scouts should wear the Class A Uniforms to all meetings. The Class A Uniform must be worn for all Courts of Honor, Scoutmaster Conferences, Boards of Review and other events as decided upon by the PLC. The Class B uniform may be worn on some troop activities. Wearing the proper uniform is part of being a member of the Boy Scouts of America.

All badges are provided by the Troop at no extra cost unless the Scout needs a replacement badge or he needs badges for a spare uniform. The Troop uses the standard Boy Scout Uniform with a neckerchief. The Troop would like to maintain a supply of second hand uniforms and requests that Scouts donate their old uniforms to the Troop when they buy new uniforms.

Discipline

It is hoped that the need for discipline will be minimal since Scouts should live by, and follow, the Scout Oath and Law. In circumstances where disciplinary action is necessary the actions listed below will be taken.

  1. The Scout is counseled by his own Patrol Leader or the Senior Patrol Leader for the campout.
  2. If there is a further need for disciplinary action the Scout is referred to the Senior Patrol Leader who will then counsel with the Scout and then detail the Scout for some type of extra duty.
  3. If the problem continues the Scout is referred to one of the adult Scouters who again counsels with the Scout and then refers him back to the Senior Patrol Leader for further extra duties.
  4. If a further need for disciplinary action arises an adult Scouter will telephone the Scout's parents and ask them to come and collect their son.

Troop Policies

Active participation, for the purposes of rank advancement, is defined as attending at least 50% of meetings and 50% of activities in either the previous twelve months or since receiving the last rank.

  • No knife, axe, or saw is to be used by a Scout who does not have Totin' Chip.
  • The Troop follows the Boy Scouts of America Leave No Trace camping rules and expects all Scouts to do the same.
  • No flammable liquids are to be used by Scouts except the liquid gas stoves and lanterns. Lighting of stoves and lanterns must be supervised by an adult.
  • Radios, personal stereos, iPods, CD players, electronic games, etc., are not permitted on troop activities except during travel to and from activities and only if sanctioned by the Patrol Leaders Council. Such equipment used during activities will be confiscated.
  • Cell phones are not to be used during troop meetings and during most troop activities. Scouts may carry cell phones on their person while traveling to or from troop outings.
  • All Scouts are to follow any reasonable request made by a senior Scout or a Scouter. If a Scout does not believe a request is reasonable he should discuss the matter with his Patrol Leader.
  • All Scouts are expected to do a fair share of the work during any troop activity.
  • All Scouts are to live by the Scout Oath and Law and follow the Scout Motto and Slogan.
  • Proper respect is to be shown to adults at all times, no matter what troop or organization they are from. Adults are to be addressed as Mr./Mrs./Ms., etc.
  • Uniform is to be worn to and during all Scout activities unless it is specifically indicated otherwise.
  • There will be no hazing or other demeaning activities at any troop function or event.

IMPORTANT: Information changes over time! So although we try to be as accurate as possible, this document might not be up to date.